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      Hosting a CanadaGAP Audit in Provision

      How to present records & documentation, set up an auditor user and other tips on hosting an CanadaGAP audit

       

      Note: Ensure you complete the following prior to audit day 

      Record Review Tools

      While completing the Document Review part of your audit, you have a few tools at your disposal:

      Reports 

      Reports can be a tool for easily illustrating your CanadaGAP Manual and lettered forms.

      Tip: Ensure reports are in place for manual sections 1-24 and forms A-V.

      Sort 

      Sorting can be used to easily display forms or manuals sections in order by most recent.

      1. Navigate to Forms > Completed 

      2. Start by clicking the  Sort function.

      3. Under 'Sort By' select 'Name' and then under "Order" select 'Ascending' which will bring the numbered manual forms to the top of the form list for reviewing. 

      Filter

      Filtering can be used to easily search for any form by multiple criteria.

      1. Start by selecting the Filter  function.

      2. Under 'Name' type in the form name you are looking for OR filter by folder such as:

        1. 'Annual' 

        2. "Fruit and Veg Manual' OR "Greenhouse Manual (depending on which version you are using)

        3. 'Monthly'

        4. 'Ongoing' 

      Tip: Filtering works best in Reports to find records by date, lot code, product, etc

      Finding Internal Documentation

      Commonly reviewed documentation includes: 

      • SOPs / SSOPs

      • Letters of Assurances (LOA's) / Certificates of Analysis (COA's)

      • Calibration certificates 

      • Signage or communications related to forms or processes

      Finding documentation that is linked to a form 

      1. Open the Form > Documentation Tab 

      2. Select the document you wish to view

      Finding documentation that is not linked to a form

      1. Resources > Documentation, here will be a list of your whole document library

      2. Use the 'Sort' , 'Filter' , or 'Search' to navigate through the documents 

      3. Select the document you wish to view from the list 

      4. Select View Document

      Note: Ensure you complete the following prior to audit day 

      • Building sketch that has been attached to Form A 

      • The Self Assessment which is then attached to the Self Assessment Form 

      • All manual sections and annual forms with applicable documentation attached 

      Auditor User

      If you would like to create a limited access user for your auditor, please reach out to support@provision.io and we will help you set it up.